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This list of parameters applies only to the creation of a private person. Mandatory fields are marked with a red asterisk (*).
Identification numbers *
Enter the identification number. Additional identification numbers can be added by clicking Add .
Identification number country *
Select the country of identification.
Primary
Primary is automatically assigned to the first identification number created. It cannot be changed or removed. Only non-primary identification numbers can be deleted.
While multiple identification numbers can be added, only the first one is marked as primary.
See the Identification numbers section below as it appears when creating a private person:
To create a new private or legal person in Tuum BackOffice, follow these steps:
Go to Persons > Create.
On the Create new person page, a list of configurable parameters is displayed.
The Create person page opens with parameter selection for a Private person. To create a legal person, select Legal as the person type. The available parameters will automatically adjust based on your selection.
Fill in the required parameters and add optional ones if needed. Once completed, click Submit to finalise the person creation process.
This list of parameters applies only to the creation of a legal person. Mandatory fields are marked with a red asterisk (*).
Person type *
Select the person type.
Available options are:
Private (default);
Legal.
Customer type
Select the customer type.
Available options are:
Customer (default);
Beneficiary.
The available values can be defined on the PERSON.PERSON lookup page by selecting CUSTOMER_TYPE as the Lookup type. For more information, see .
Name *
Enter the name of the legal person. This is a free-text field.
Trading name
Enter the registered trade name of the entity. This is a free-text field.
Legal form
Enter the legal form of the entity. For example, sole trader, partnership, limited company, etc.
Intra org code
Enter the unique internal organisation reference.
Residency country
Select the country of residence.
Person groups
Select a person group from the drop-down list.
To add a new person group, see .
Enter a valid e-mail address (e.g. [email protected]).
Phone country code
Select the country code.
Phone number
Enter the phone number.
See the Person details section below as it appears when creating a legal person:
This list of parameters applies only to the creation of a private person. Mandatory fields are marked with a red asterisk (*).
Person type *
Select the person type. Available options are:
Private (default);
Legal.
Customer type
Select the customer type. Available options are:
Customer (default);
Beneficiary.
The available values can be defined on the PERSON.PERSON lookup page by selecting CUSTOMER_TYPE as the Lookup type. For more information, see .
Given name
Enter the first name of the person. This is a free-text field.
Middle name
Enter the middle name of the person. This is a free-text field.
Surname *
Enter the last name of the person. This is a free-text field.
Residency country
Select the country of residence.
Tax residence
Select the country of tax residence.
Person groups
Select a person group from the drop-down list. To add a new person group, see .
Enter a valid e-mail address (e.g. [email protected]).
Phone country code
Select the country code.
Phone number
Enter the phone number.
Gender
Select the gender. Available options are:
Male;
Female;
Other.
Number of dependent persons
Enter the number of dependent persons.
See the Person details section below as it appears when creating a private person:
This list of parameters applies only to the creation of a legal person. Mandatory fields are marked with a red asterisk (*).
Contact type code
Enter the company's contact type code.
E-mail *
Enter the company's e-mail address.
Phone country code *
Select the country code.
Phone number *
Enter the phone number.
Preferred method of contact
Select Yes if this is the preferred way to contact the company; otherwise, select No.
Description
Enter a description of the contact. Additional contacts can be added by clicking Add .
See the Additional contacts section below as it appears when creating a legal person:
This list of parameters applies only to the creation of a private person.
See the Home section below as it appears when creating a private person:
Property type
Select the property type of the person's home. Available options are:
Living with parents;
Other;
Part ownership;
Private;
Rented.
Building type
Select the building type of the person's home. Available options are:
Apartment;
Other;
Private house.
This list of parameters applies only to the creation of a legal person.
Date of incorporation/registration
Select the company's date of registration.
Format: DD.MM.YYYY
Web address
Enter the company's web address.
Counterparty sector code
Select the counterparty sector code. This parameter defines the financial sector to which the company belongs. The code is assigned by the relevant regulatory authority, such as the European Banking Authority (EBA) in the European Union. Available options are:
Central banks;
Credit institutions;
General governments;
Households;
Non-financial corporations;
Other financial corporations.
Business area
Select the company's business area.
Business model description
Enter a description of the company's business model.
See the Additional info section below as it appears when creating a legal person:
This list of parameters applies only to the creation of a legal person. Mandatory fields are marked with a red asterisk (*).
Registration numbers *
Enter the registration number of the legal person. Additional registration numbers can be added by clicking Add .
Registration country *
Select the registration country from the list.
Primary
Primary is automatically assigned to the first registration number created. It cannot be changed or removed. Only non-primary registration numbers can be deleted.
While multiple registration numbers can be added, only the first one is marked as primary.
See the Registration numbers section below as it appears when creating a legal person:
This list of parameters applies to both private and legal persons. Mandatory fields are marked with a red asterisk (*).
File type *
Select the file type.
These values can be defined on the PERSON.DOCUMENT lookup page. For more information, see .
Available options for a private person are:
Birth certificate;
CV;
Dealer/broker contract;
Document copy;
Proof of address;
Selfie;
Terms and conditions;
Verification video.
Available options for a legal person are:
Annual report;
Articles of association;
Business representation;
Document copy;
Flow of funds;
Group structure chart;
Organisational structure chart;
Ownership structure;
Proof of address;
Registry extract.
Additional files can be added by clicking Add .
File *
Click the upload icon to upload the file.
See the Files section below:
There are two types of address formats: unstructured and structured.
The is a non-standardised and less detailed representation of the address.
The is a more detailed representation of the address following the ISO 20022 standard guidelines.
These parameter lists apply to both private and legal persons. Mandatory fields are marked with a red asterisk (*).
See the Unstructured address format below:
See the Structured address format below:
This list of parameters applies to both private and legal persons. Mandatory fields are marked with a red asterisk (*).
See the Tax numbers section below:
Custom fields allow Tuum customers to add additional data to private or legal person records. For example, custom fields can include information such as bank details, bank identifiers, location, and address.
To add the custom fields, follow these steps:
Go to Administration > Settings > Custom fields.
From the content menu, select Person > Person.
Click Add field set.
The Create field set modal opens. Enter the Field set ID and Field set name.
Click Create to create new field set.
Find your field set on the Custom fields page to customise it.
Click Add field.
The Create field modal opens. Enter the required parameters and click Create.
The created fields will appear on the Custom fields page.
When you return to Persons > Create, you will see the custom field you created.
This list of parameters applies to both private and legal persons. Mandatory fields are marked with a red asterisk (*).
See the Risks section below:
Address format
Toggle between structured and unstructured address formats.
Address type *
The address type can be defined on the PERSON.ADDRESS lookup page by selecting PERSON_ADDRESS_TYPE or PERSON_LEGAL_ADDRESS_TYPE as the Lookup type. For more information, see Create lookup codes.
For a private person, the default address type is Residency address.
For a legal person, the default address type is Registration address.
Additional addresses can be added by clicking Add .
Country *
Select the country of the address.
State / Region
Enter the state or region of the address.
City / County *
Enter the city or county of the address.
Address line 1 *
Enter the main part of the address.
Address line 2
Enter any additional address details.
Postal code
Enter the postal code.
Move in date
Select the date the person moved into the address.
Format: DD.MM.YYYY
Address format
Toggle between structured and unstructured address formats.
Address type *
The address type can be defined on the PERSON.ADDRESS lookup page by selecting PERSON_ADDRESS_TYPE or PERSON_LEGAL_ADDRESS_TYPE as the Lookup type. For more information, see Create lookup codes.
For a private person, the default address type is Residency address.
For a legal person, the default address type is Registration address.
Additional addresses can be added by clicking Add .
Street name *
Enter the name of the street.
Building number *
Enter the number of the building.
Building name
Enter the name of the building, if applicable.
Floor
Specify the floor number or level within the building.
Apartment number
Enter the apartment number, if applicable.
Post box
Enter the post office box number, if mail is received via a P.O. box.
City / County *
Enter the city or county of the address.
District
Enter the district or administrative area within the city or region.
Town location name
Enter a specific locality or neighbourhood within the town or city.
Postal code
Enter the postal code.
Country *
Select the country of the address.
Department
Enter the relevant department within the organisation, if applicable.
Sub-department
Enter the relevant sub-department, if applicable.
Move in date
Select the date the person moved into the address.
Format: DD.MM.YYYY
Tax number type *
Select one of the following:
Tax number;
VAT number.
Additional tax numbers can be added by clicking Add .
Tax number *
Enter the tax or VAT number.
Tax country code *
Select the tax country.
Primary
Primary is automatically assigned to the first tax number created. It cannot be changed or removed. Only non-primary tax numbers can be deleted.
While multiple tax numbers can be added, only the first one is marked as primary.
Risk type *
Select the applicable type of risk.
To add more risk types, see Risk types and levels. Additional risks can be added by clicking Add .
Risk level *
Select the level of risk. To add more risk levels, see Risk types and levels.
Date *
Select the date of the risk evaluation.
Format: DD.MM.YYYY
Value *
Enter the numerical value associated with the risk.
Source name *
Enter the name of the source that provided the risk data. For example: Hawk.ai.
Source reference *
Enter the reference ID from the source system used for risk evaluation.
For example: ID-928292.
Source link
Provide a link to the process results or detailed risk assessment, if available.
This list of parameters applies only to the creation of a legal person. Mandatory fields are marked with a red asterisk (*).
Relationship type *
Select the relationship type:
Accountant;
Director;
Executive officer;
Member of board;
Representative;
Shareholder;
Supervisory board member.
Additional relationships can be added by clicking Add .
Private or legal person *
Select or start typing the name, identification or registration number, or e-mail of a private or legal person.
Role
Enter the role of the representative.
Percentage of signature
Enter the representative's signature percentage.
Status *
By default, the status is set to Active.
Representing start date *
Select the start date of the representation.
Format: DD.MM.YYYY
Beneficiary
Select Yes if the representing person is a beneficial owner of the company; otherwise, select No.
See the Relationships section below as it appears when creating a legal person:
This list of parameters applies only to the creation of a private person. Mandatory fields are marked with a red asterisk (*).
Document type *
Select the type of document. These values can be defined on the PERSON.DOCUMENT lookup page. For more information, see .
Example values include:
Driver’s licence;
ID card;
Passport;
Residence permit.
Additional documents can be added by clicking Add .
Number *
Enter the document number.
Issuing country *
Select the issuing country of the document.
Expiry date
Enter the document's expiry date.
Format: DD.MM.YYYY
File *
Click the upload icon to upload the file.
See the Documents section below as it appears when creating a private person:
This list of parameters applies only to the creation of a private person. Mandatory fields are marked with a red asterisk (*).
Relationship type *
Select the relationship type:
Beneficiary;
Parent.
Additional relationships can be added by clicking Add .
Private or legal person *
Select or start typing the name, identification number, registration number, or e-mail of a private or legal person.
Status *
By default, the status is set to Active.
Representing start date *
Select the start date of the representation.
Format: DD.MM.YYYY
See the Relationships section below as it appears when creating a private person:
This list of parameters applies only to the creation of a legal person.
Lei code
Enter the LEI code.
A Legal Entity Identifier (LEI) is a unique 20-character alphanumeric code used globally to identify legal entities participating in financial transactions.
Local operating unit
Enter the local operating unit.
Local operating units are organisations authorised to issue LEIs.
Registration date
Enter the company's date of registration.
Format: DD.MM.YYYY
See the Legal entity identifier section below as it appears when creating a legal person:
This list of parameters applies only to the creation of a private person.
See the Additional info section below as it appears when creating a private person:
This list of parameters applies to both private and legal persons. Mandatory fields are marked with a red asterisk (*).
See the Financial data section below:
Date of birth
Select the person's date of birth.
Format: DD.MM.YYYY
Country of birth
Select the country of birth.
Place of birth
Enter the place of birth.
Language
Select the person's native language.
Nationality
Select the person's nationality.
Education
Select the level of education from the drop-down list. The available values can be defined on the PERSON.PERSON lookup page by selecting PERSON_EDUCATION as the Lookup type. For more information, see Create lookup codes. Example values include:
Higher education;
Not available;
Primary;
Secondary;
Vocational school.
Marital status
Select the person's marital status. The available values can be defined on the PERSON.PERSON lookup page by selecting PERSON_MARITAL_STATUS as the Lookup type. For more information, see Create lookup codes. Example values include:
Cohabitant;
Complicated;
Divorced;
Married;
Single;
Widowed.
Web address
Enter the person's web address.
Intra org code
Enter the intra org code.
Intra org codes are used to identify different branches or entities within the same organisation operating on the platform.
For example, if Bank A has branches in London and Berlin, each branch should have a unique intra org code to distinguish their records.
Counterparty sector code
Select the counterparty sector code. This parameter defines the financial sector to which the company belongs. The code is assigned by the relevant regulatory authority, such as the European Banking Authority (EBA) in the European Union. Available options are:
Central banks;
Credit institutions;
General governments;
Households;
Non-financial corporations;
Other financial corporations.
PEP
Indicates whether the person is a Politically Exposed Person (PEP), meaning they hold or have been entrusted with a prominent public position.
PEP explanation
Enter the reason why the person is considered a PEP.
Note: This field is visible only when PEP is set to Yes.
US resident
Indicates whether the person is considered a resident of the United States.
Financial data type *
Select the financial data type. Available options for a private person are:
Assets;
Expenses;
Income;
Investments.
Available options for a legal person are:
Assets;
Equity;
Expenses;
Income;
Investments;
Profit;
Raised capital;
Revenue.
Additional financial data can be added by clicking Add .
Financial data value type *
Select the financial data value type:
Currency;
Number;
Currency range;
Number range.
Period *
Enter the duration of the period in months.
Period from *
Select the start date of the period range. Format: DD.MM.YYYY
Period to
Select the end date of the period range. Format: DD.MM.YYYY
Currency *
Select the currency code.
Note: This field is visible only when the financial data value type is set to Currency or Currency range.
Value from
Enter the estimated lower value for the period.
Note: This field is visible only when the financial data value type is set to Currency or Currency range.
Value to
Enter the estimated higher value for the period.
Note: This field is visible only when the financial data value type is set to Currency or Currency range.
Current period value
Enter the financial value for the current period.
Note: This field is visible only when the financial data value type is set to Currency or Number.
Next period estimate value
Enter the estimated financial value for the next period.
Note: This field is visible only when the financial data value type is set to Currency or Number.
Description
Enter a description of the financial data.
This list of parameters applies only to the creation of a private person.
Business area
Select the area(s) of business for the workplace. Multiple options can be selected. These values can be defined on the PERSON.PERSON lookup page by selecting PERSON_BUSINESS_AREA as the Lookup type. For more information, see .
Example values include:
Agriculture, forestry and fishing;
Construction;
Human health and social work activities;
Education.
Activity
Select the activity performed by the person at work. These values can be defined on the PERSON.PERSON lookup page by selecting PERSON_ACTIVITY as the Lookup type. For more information, see . Example values include:
Entrepreneur;
Executive;
Student;
Unemployed.
Employment time
Select the employment duration. Available options are:
More than 4 years;
Trial;
Up to 1 year;
Up to 2 years;
Up to 3 years;
Up to 4 years.
Fixed employment length
Enter the duration of the fixed-term employment in months. This applies when the person works as a contractor.
See the Work section below as it appears when creating a private person:
